Executive Assistant Permanent NEW

Key Performance Areas 

Administrative Support 

• Manage executives’ calendars, schedule meetings, and coordinate appointments.
• Prepare and review correspondence, reports, and presentations.
• Organize and maintain physical and digital files and documents.
• Serve as the primary point of contact and liasing role between

Secretarial Services 

• Draft, type, and proofread letters, memos, and other official documents to ensure accuracy and professionalism.
• Attend meetings, record accurate minutes, and distribute them promptly to relevant stakeholders.
• Organize and manage schedules, send out meeting invites, and ensure all necessary resources are prepared for meetings.
• Handle incoming and outgoing communications, including emails, phone calls and direct them to appropriate personnel

Office Management 

• Ensure meeting rooms, boardrooms and guest waiting areas are prepared with refreshments for executive management guests.
• Arrange for catering services for Board and executive meetings and events
• Oversee procurement and inventory of executive office supplies
• Develop and implement systems for improved efficiency in office operations

Travel Arrangements 

• Create detailed travel itinerary including flights, accomodation, transportation and activities
• Track travel expenses, prepare expense reports and ensure cost effective travel arrangements

Supervise Drivers

• Assign and manage drivers’ schedules to ensure timely transport services.
• Supervise the drivers/messengers ensuring that urgent messenger services are prioritized.
• Oversee vehicle maintenance schedules and ensure all vehicles are in good working condition

Position Requirements: 

Education: 

The applicant should have:

• A Diploma in Business Administration, Commerce, Marketing, Public Relations, Communications or related discipline

Experience: 

• Atleast three (3) years post qualification experience supporting executive management.